The USA Swimming (USAS) registration bulk renewal is returning for the 2025 season! We are excited about this release and want to continue elevating the experience for you and your staff.
Beginning September 1, 2024, admins with USAS Registration access can generate, edit, and push their USAS Registration for all athlete members to the USA Swimming portal.
Watch the video tutorial or follow the steps described in the sections below the video.
How to Activate USA Swimming in the Registration
When you create the registration, select the registration groups and ensure USA Registration Required? is set to Yes in each group, which ensures the registration includes the necessary fields for USA Swimming.
How to Opt-In USA Swimming Bulk Renewal
Sign in to the USA Swimming Portal.
Click Club > My Club.
Click the Registration tab.
Click Bulk Renew Athletes.
Toggle the Opt In to Bulk Renewing Athletes for this Club for the Upcoming Registration Year to Yes.
Click Save.
How to Generate a USA Swimming Batch and Send to USA Swimming
NOTE: Permissions are required to generate a USAS batch. Click here to view your permissions.
Click Org Tools > Members.
Select the desired member(s), then click Action.
Click Create Batch Registration.
Select the year.
2025 will be available starting on 09/01/2024.
If the Registration Type and US Citizen fields are incomplete, check the box(es) by the member(s) name and click Edit > Multi-Edit to include the information.
Verify the athlete(s) information.
If you need to remove an already registered athlete, check the box and click Edit > Remove.
When finished, click Send.
How to View Registration Batches Statuses
NOTE: You must log into USA Swimming and pay for the batch to process it fully.
Click Org Tools > USA Swimming Registration.
Click Action > View Sent Batch Registrations.
How to View and Pay for Batches in the USA Swimming Portal
Sign in to the USA Swimming Portal.
Click Club > My Club.
Click the Registration tab.
Click Third Party Invoices.
Locate the invoice and click the pencil icon.
Click Checkout.
Click Continue to Shopping Cart.
Review the shopping cart and follow the prompts to check out.
FAQs
What about new athletes?
New athletes should follow the same registration flow as returning athletes.
Can we edit the registrations before batching?
Yes. You can edit the registrations for each member, or in bulk, before batching or when you are generating the batch.
Can we send multiple batches?
Yes, you can submit renewals in multiple batches.