How to Add Instructors/Coaches
Click Org Tools > Accounts in the side menu.
In the upper right, click + Add Account.
By the No Photo avatar, click the three dots icon > Upload New Avatar, then select the image.
We strongly recommend adding an instructor photo.
The image must be at least 120x120.
Fill in the required fields.
Under Instructor Access Settings, check the Instructor box.
Fill in the Instructor Bio, which is visible to the public.
When finished, click CREATE.
Helpful Tip: Instructor(s) need permission to take attendance via the mobile app.
How to Set Class Settings
In the side menu, click Classes > Class Admin.
Click the Settings tab.
Fill out the desired settings.
Default enable makeups - Set it to YES if you want to allow students to make up missed classes, then enter the maximum number of Default makeups for classes.
Annual Registration Fee (Per Family and Athlete)—If you want to charge families or students an annual fee, set it to YES and enter the Fee amount and Charge Category. You will later set which sub-programs charge the fee(s).
Set to YES if desired, then pick the Charge Category and build out the discounts. You will later determine which sub-programs offer discounts. Discounts will apply to your cart, not just to the second Child or Class.
Discount payment plans can apply automatically to any class you add them to.
When finished, click Save.
How to Create Coupons and Discounts
Optionally, create coupons and discounts. Click here to view the steps and detailed information.
How to Create Programs
We will now set up everything needed to add classes.
In the side menu, click Classes > Class Admin.
Click the Settings tab.
Click Programs.
Click Add Program.
Fill out the program information.
Add a Program for all your disciplines, such as Dance, Cheer, Martial Arts, and Gymnastics.
We encourage you to add descriptions and images for each program. Images should have a 5:1 aspect ratio and be at least 1250px wide by 250px tall. Need help with this? Learn how to crop and resize images to correct aspect ratios.
Click Save.
How to Create Sub-Programs
In the side menu, click Classes > Class Admin.
Click the Settings tab.
Click Sub Programs.
Click Add Sub Program.
Fill out the subprogram information.
Add a Sub Program for all your class types, such as Boy's Gymnastics, Adult Zumba, Advanced Parkour, etc.
Click Save.
How to Create Sessions
Next, click the Session tab and add as many sessions as needed, such as Spring 20XX and Summer 20XX, or specific date ranges, such as June 1-14. Sessions are optional to add to classes.
From the left navigation menu, click Classes > Class Admin.
Click the Settings tab.
Click Session.
Click + Add Session and complete the form as desired/required.
Click Save.
How to Create No-Class Schedules
Use the No-Class Schedules to block specific dates from holding classes, like Holidays or breaks.
From the left navigation menu, click Classes > Class Admin.
Click the Settings tab.
Click No-Classes Schedules.
Click Add Schedule.
Enter the schedule name.
Select the date or date range, then click Add.
Select how to apply the schedule to classes.
For Selected Classes, click Select, check the box(es) of the class(es) you want to apply to, then click Select.
Click Save.
How to Create Zones
Add the areas of your facility where your classes meet, such as Classroom 5, Balance Beam, etc.
From the left navigation menu, click Classes > Class Admin.
Click the Settings tab.
Click Zones.
Click + Add Zone and complete the form as desired/required.
Click Save.
How to Create a Curriculum and Skills
A curriculum is tied to each student to ensure they pass their requirements and reach the next level. An administrator can then manage it. Parents can view their athletes' progress through their accounts.
From the left navigation menu, click Classes > Class Admin.
Click the Settings tab.
Click Skills.
Click + Add Curriculum.
Fill out the curriculum information.
To add the skills, click + Add Skill.
Fill out the skill information.
Click Save.
Repeat steps 5-7 until you have all the skills in the curriculum.
Select the skills you've created, then click Save.
How to Create Class Locations
From the left navigation menu, click Classes > Class Admin.
Click the Settings tab.
Click Locations.
Click + Add Location and fill out the form as required.
Click Save.
How to Create Maps
From the left navigation menu, click Classes > Class Admin.
Click the Settings tab.
Click Maps.
Click + Add Map.
Fill out the information.
Click Save.
How to Create Agreements
Click Org or Team Tools > Agreements.
Click + Add Agreement.
Fill out the form as requested.
When finished, click Save.
After setting up classes, add a new class following these steps.