The Calendar is a central hub for viewing all team activities, including bookings, classes, and practices. To view the calendar that includes events and meets, navigate to Events & Competition and click an option under Calendar.
Helpful Tip! The calendar is a view-only. If you need to create or edit items, navigate to Bookings Admin, Classes Admin, or Events & Competition.
How to Adjust the Calendar View
At the top left of the page, use the filters to narrow your view by appointments, classes, practices, instructors/coaches, and workout statuses. Check the My View box to filter to only your account's appointments, classes, and practices. To save a default filter view, click Save.
At the top right of the calendar, click the Day, Week, Month, or List options to customize the calendar display:
Day shows just the events for one day.
To change the day, navigate using the mini calendar to the left. To collapse the mini calendar, click the arrow icon at the top left.
Click the item's name for more details.
Week and Month give a bigger picture, with the same controls as Day.
List is the default view, showing all events for a given period. It defaults to the current month.
NOTE: The calendar displays only booked appointments. It will not include available appointments.
How to Print or Download the Calendar
Click Calendar.
If the print button is not visible, click the arrow icon on the right side to scroll.
Click Print.
Click Save PDF to download the calendar.
Click View/Print > Printer icon and follow the prompts in your browser.
How to Subscribe to the Calendar
Click Calendar.
Set the desired filters.
If the subscribe button is not visible, click the arrow icon on the right side to scroll.
Click Subscribe Calendar.
Only the currently set filters, not day, week, month, or list view, will affect the subscribed calendar.
Click Copy Link.
Use the copied link or open the link to import the calendar file into your calendar.
How to Multi-Assign Instructors
Click Calendar.
Check the box(es) for the desired calendar items.
Click Actions > Multi-Assign Instructors.
Select the desired instructor from the dropdown, then click Add.
Select the desired Assignment Type.
Click Assign.
To unassign, check the box(es) for the desired calendar items, click Actions > Unassign All Instructors, click Unassign, then click Yes to confirm.
How to Substitute Instructors
Click Calendar.
Check the box(es) for the calendar items you'd like to substitute the instructor.
Click Actions > Substitute Instructors.
Select the new instructor in the dropdown.
Select the instructor from the dropdown and click Add if no instructors are set.
To select multiple instructors, select the desired name from the dropdown and click Add.
If the instructor has any conflicts, a warning will appear. Click Remove Conflicts or select a new instructor from the dropdown.
When finished, click Assign.
How to Edit Settings
Click Calendar.
Check the box(es) for the desired calendar items.
Click Actions > Edit Settings.
Make the desired edits.
When finished, click Save & Close.
How to Print or Export Attendance
Click Calendar.
Check the box(es) for the desired calendar item.
Click Actions > Print/Export Attendance.
Fill out the export information as desired.
When finished, click Export to PDF or Export to Excel.
If you clicked Export to PDF, click Save PDF or View/Print.
If you clicked Export to Excel, the file automatically downloads to your device.
How to Track Attendance
Click Calendar.
Check the box(es) for the desired calendar item.
Click Actions > Track Attendance.
Select the slot and date range.
Scroll to the right to locate the slot's attendance.
Click the gray circle under the date and time slot, then select the attendance status.
When finished, click Update.
If desired, click Print/Export. Select the desired report filters, then click Export to Excel or Export to PDF > Save PDF or View/Print.
How to Track Skills
Click Calendar.
Check the box(es) for the desired calendar item.
Click Actions > Track Skills.
To log the date the skill was achieved, select Log Date on Skill Achievement and ensure the date is correct. For each student, mark the skills that they have completed.
When finished, click Update.
How to Send Messages
Click Calendar.
Check the box(es) for the desired calendar item.
Click Actions > Message to Attendees or Message to Coaches/Instructors.
Select the communication type and click Create Message.
Fill out the message.
When finished, click Send Message.