Permissions are required to enter the check date. Click here to learn how to view your permissions.
Background
The Disclosure and Barring Service (DBS) helps organisations and employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children.
DBS do not make their checks compulsory. However, it is a condition of affiliation to the ASA to accept our procedure that all helpers working closely with children or vulnerable adults could find themselves in a one-on-one situation to complete necessary checks.
As members of an affiliated club or other body, individuals are automatically bound under ASA Laws and Regulations to comply with the checking process. It is only required if an individual wants to take up a role that requires a DBS check. If an individual is unwilling to do so, they must not be in any position that places them in a position of trust with children.
See the Disclosure and Barring Service FAQ for more info.
How to Enter the DBS Check Date Field
SwimOffice has a DBS Check Date field in each Member profile to list the last time someone had a DBS check performed.
Click Org Tools > Members.
Click the member's name.
Choose a date in the DBS Check Date field.
Click Save.
Note that the date will never change since it never expires. The information on the Disclosure is a snapshot in time at the date that the checks were completed and is one part of a safe recruitment process. The ASA recommends that clubs endeavour to get their volunteers re-checked every three years.
Best Practices
All individuals working with the team required to get a DBS check must be in SwimOffice as both an Account and Member since the DBS Check Date field is in Member profiles.
Consider adding one or more Squads and free Billing Groups called Adult, Coach, and Volunteer to separate them from the rest of the Members easily.
Use Customize Filters and Customize Columns to filter by and display the DBS field in the list of Members and when exporting to Excel.