All Collections
For Financial Admins
Organizational Billing
Relationship of Billing Groups, Member Groups, Registration Groups, Locations
Relationship of Billing Groups, Member Groups, Registration Groups, Locations
Updated over a week ago

This article explains the distinction and relationship of different Groups below.

Billing Groups define different groups of athletes you will bill recurring amounts in the billing system.

  • Even if you charge them all the exact amounts, you will want different Billing Groups to track each income.

  • They are often named the same as Member Groups but don’t have to be.

  • You can email selected Billing Groups when creating events using the Email Center and from Account/Member Admin.

  • The Member Status must be set to Active to toggle Group Billing Status on or off.

    • If the member status is suspended, canceled, or hidden, the Group Billing Status is automatically set to off.

Sub Billing Groups define when to charge Billing Groups recurring amounts.

  • Each Sub Billing Group you define will appear for every Billing Group. If you define “Full Payment” and “Monthly Payment” Sub Billing Groups, then Bronze, Silver, and Gold Billing Groups will all have Full Payment and Monthly Payment Sub Billing Groups.

Member Groups and Locations have nothing to do with billing, but your Billing Groups will often mirror your Member Groups if you want to track the income of each Member Group.

  • Both are optional. Some teams are organized by Billing Groups only.

  • They are used when taking attendance in the mobile app.

  • When creating events, you can email selected Member Groups and Locations from the Email Center, Account/Member Admin, and Invoices & Payments.

Registration Groups allow people registering to choose in which group to register each athlete.

  • They only appear in Registration Admin and can have age limits and a description.

  • They are NOT Billing Groups, nor are they Member Groups.

  • They only appear in teams using our Online Registration system.

  • When a member is registered and approved as an active member, their Group Billing Status is set to ON.

Payment Options allow people registering to choose payment frequencies.

  • They only appear in Registration Admin and are tied to Registration Groups.

  • They are NOT Sub Billing Groups, but they will most likely match at least some of your Sub Billing Groups.

For all of the above Groups, athletes can only belong to ONE at a time. For instance, an athlete could not simultaneously be in a Bronze and Silver Member Group.

The different Groups work together in a general flow like this.

  1. The family registers an athlete and chooses a Registration Group, Location, and Payment Option.

  2. The Admin approves and assigns the athletes to a Billing and Member Group based on the Registration Group, a Sub Billing Group based on the Payment Option and/or Registration Group, and a Location based on the Location.

  3. The system generates recurring fees based on Billing and Sub Billing groups.

Did this answer your question?